OfisFeatures
Everything Ofis does
Chat, meetings, tasks and an assistant, Liza, in one app for your team. Here's everything you can do, each in a single line.
Team chat
Messages and voice notes
Type or talk. Voice notes are turned into text on the iPhone itself, so you can read them when you're in a meeting.
Video messages
A short video in a circle for when a voice note isn't enough: show a site, a product or a problem.
Translation
Translate any message without leaving the chat, to work with clients and colleagues in other countries.
Files, photos and videos
Documents, albums and videos in HD. Scan paper documents and send them as PDFs.
Edit before you send
Crop, draw, add text or blur part of it. And if it's confidential, let it be viewed only once.
Live location
Share where you are on your way to a client: for 15 minutes, 1 hour or 8 hours.
Reply, react, edit
Reply to a specific message, mention people with @, react with an emoji, and edit or delete for everyone.
Who's read it
In groups you see who has received and who has read each message, and when.
Scheduled and pinned messages
Schedule a message to arrive at the right time and pin what matters to the top.
Folders and labels
Sort your chats into folders and tag them as client, supplier or team.
Search
Find any message, file or link across all your chats.
Groups
Up to 1,024 people
One group for the whole company, or one per team, shop or site.
Topics
In big groups each conversation has its own topic: clients, invoices, design…
Polls
Settle the meeting day or the supplier in seconds.
Admins and permissions
Who can write, edit the group or add people; slow mode and blocked words.
Invitations
By link, QR code or SMS, with join requests that you approve.
Scheduled meetings
A day and time for the group call, with a heads-up for everyone and saved to their calendar.
Meetings and calls
HD voice and video
Crisp one-to-one and group calls, over Wi-Fi or mobile data.
Up to 50 people
Big meetings with raised hands, reactions, and grid or speaker view.
Host controls
Co-hosts, mute everyone, lock the meeting and remove someone.
Spotlight for everyone
The host puts the presenter full size for everyone at once.
Screen sharing
Viewers zoom in to see the details and point with a laser pointer that everyone sees, with their name.
Voice to video without hanging up
On a voice call, tap the camera to switch to video; the other person turns theirs on if they want.
Background
Blur your background or replace it before anyone sees it.
Invite with a link
Share the meeting link in a chat or by email.
Encrypted calls
Compare the emojis on your screens: if they match, the call is just between you.
Always at hand
The call shows on top of everything and shrinks into a small window you can move around.
Liza in your meetings
Translated captions
What everyone says appears as live text, in your language.
"What did I miss?"
Arrived late? Liza sums up what's been discussed so far.
Summary and tasks when you hang up
Liza leaves a note in the group with what was said, what was decided and who does what, with dates.
With consent
Everyone decides whether their voice goes into the summary, and the transcript is deleted when you hang up.
Tasks
Assign and share out
Assign tasks with a due date and priority; the person accepts or says they can't.
Hand in and review
Tasks are handed in with a photo, a file or a note, and whoever asked for them approves or sends them back.
Steps and recurring tasks
Break big jobs into steps; weekly ones repeat on their own.
Your day
Today's tasks and reminders together, in a widget too.
From a message
Press and hold a message to turn it into a task.
Liza, your assistant
Write better
She fixes mistakes, makes the tone more formal or friendlier, shortens and suggests replies.
Chat summaries
Hundreds of unread messages? Liza tells you what matters and can reply for you.
Reminders and agenda
"Remind me to call the supplier at 10"; and "My day" runs through your day in a minute.
Emails and documents
She drafts emails and prepares documents as PDF, Word and Excel files.
Quotes and payments
PDF quotes with the VAT worked out, your clients and unpaid invoices.
Weekly report
Every Friday, a PDF of the week's tasks: what's done, what's pending and who's behind.
In-depth research
She searches many sources and gives you a neatly organised PDF report.
Memory
She remembers what you tell her (a client, a condition, a detail) and forgets it when you ask.
Talk to her
Voice mode with a turn-by-turn translator to talk to anyone, and with Siri too.
Always asks first
She shows you anything before sending it, and doesn't share personal data unless you ask.
Privacy and security
Secret chats
End-to-end encrypted, for a contract, a payslip or a negotiation.
Disappearing messages
They delete themselves: from 5 minutes to 7 days.
Who can message you
With "My contacts", messages from strangers go to "Requests", without notifications, until you accept.
Possible scam warning
If a stranger asks you for money or a code, or sends a suspicious link, Ofis warns you.
You decide who sees you
Photo, last seen, number, calls and groups: everyone, your contacts or nobody.
Face ID lock
For the whole app or just the chats you choose.
Two-step verification
With your authenticator app and backup codes.
Sessions and backups
See where your account is open, sign out of anything you don't recognise and keep encrypted backups.
Your data
Export your data or delete your account, including what Liza keeps.
On all your devices
iPhone, iPad and Mac
Your chats and meetings on all of them; on the Mac you sign in by scanning a QR code.
Apple Watch
Read and reply to messages and answer calls from your wrist.
Widgets, Siri and Shortcuts
Recent chats and tasks on your Home Screen; "Hey Siri, talk to Liza".
From any app
Share a photo, a link or a document to a chat.
Your way
Themes and wallpapers
Light, dark or automatic, and a wallpaper for each chat.
Colour and text
The app's colour and the text size, just how you like them.
In your language
Spanish, English and Russian, without changing your iPhone's language.
Notifications
Per chat or per group, with exceptions and mute for 8 hours, a week or forever.
Storage and data
See how much space each chat takes up and free it up with one tap.